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Creating an account on SafeNex is quick and free. Follow these steps to get started:
Once logged in, you'll be prompted to create your first business: name, country, city and — important — its currency (31 available). Every amount in SafeNex, from inventory value to reports and the shopping list, is shown in that currency.
Pick the currency carefully: it's set when the business is created and all statistics and reports will use it.
The dashboard is your control center: the inventory table organized by sections with color-coded stock warnings. The bottom tabs switch between Dashboard, In/Out, Statistics and Products; the sidebar holds the tools (create and edit sections, supplies and products), the global search, notifications and your profile.
You can belong to — and own — several businesses. Open the profile panel in the sidebar to see them all: tap one to switch, and the entire app (inventory, team, statistics, currency) changes context instantly. From that same panel you can create a new business whenever you need it.
Supplies are the raw items your inventory tracks. To add one:
SafeNex tracks your stock automatically. Products are flagged with color-coded warnings when levels drop:
Stock has dropped below the minimum threshold.
Product is completely out of stock.
Stock is at or below 50% of the minimum.
Each supply is measured in its own unit: single units, dozens (12 units), boxes or packs with a custom equivalence (e.g. a box of 24), kilograms or liters. When stock moves, SafeNex works in sub-units: take 3 units out of a 24-pack and stock becomes 0.875 boxes automatically.
Sections group related supplies — Drinks, Cleaning, Ingredients… Create them from the sidebar tools; the dashboard table and the search work section by section, so a tidy structure pays off daily.
Owners and Managers can rename a section, edit a supply (name, price, alert threshold) or delete both from the sidebar tools. Deleting a section removes the supplies inside, so double-check before confirming.
A product is what you actually sell — a burger, a coffee, a bouquet — defined as quantities of your supplies (a bill of materials). SafeNex computes its cost from the components' wholesale prices and shows how many units you could make with today's stock.
Owners and Managers create products from the sidebar and manage them in the Products tab:
In the In/Out tab (OUT mode) your products appear next to the loose supplies. Add '2× Burger' and SafeNex expands them into the exact supply quantities in the cart. The order history keeps the origin, so you always know which sale an exit came from.
All stock movement goes through orders. IN orders restock supplies (purchases); OUT orders take stock out (sales or consumption). Build a cart with quantities — in sub-units if needed — and SafeNex validates you never take out more than you have.
Orders follow a two-step flow: anyone on the team can prepare one, but stock only changes when an Owner or Manager approves it. Pending orders wait in the In/Out tab, where they're approved or rejected with one tap.
Staff can prepare orders but not approve them — that's what keeps your inventory numbers trustworthy while the whole team operates.
The Statistics tab charts your entries (purchase cost), exits (value out) and incident losses by day, week or month. Need a specific week of March? Open the custom period explorer, pick a type and a date, and you get the chart and totals for exactly that range.
Generate a full report for any period: the PDF includes charts, the inventory state by section, costs, incidents and exits — ready to share. The Excel export gives you the raw tables to work with. Both are one click away in the Statistics tab.
SafeNex compares each supply's usual quantity with its current stock and builds your shopping list automatically, including an estimated cost based on wholesale prices. Refresh it any time before you go buying.
Incidents log unexpected stock changes such as breakage, expiry, or spoilage. To report one:
Alerts are automatically generated when stock falls below the defined minimum. You can view them in the Notifications panel. Each alert shows the product, warning level, and time remaining before auto-dismissal.
Alerts marked as solved are hidden from the active list but remain in the history log for audit purposes.
Owners and Managers can invite new members to their business. Here's how:
Each member in SafeNex has a role that defines what they can see and do:
From the profile panel, Owners fine-tune each business: whether Managers can see the whole team and whether they can send invites. You can also change a member's role or remove them — per business, so the same person can be Manager in one and Staff in another.
SafeNex is available in 9 languages: English, Spanish, French, German, Portuguese, Italian, Arabic, Chinese and Russian. Change it any time from the selector in the header — and switch between light and dark theme with one click.
You can belong to multiple businesses as an Owner, Manager, or Staff member. Switch between businesses using the selector in the header. Each business has its own inventory, team, and settings.
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